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Clinical Rotation

You will be in your last year or final phase of studies at the time of your Erasmus+ stay in Düsseldorf? If so, you are eligible to undertake only clinical internships (a clinical rotation with up to three disciplines) within the framework of Erasmus+ Study at our university hospital. 

Prerequisites

  • There must be a valid Erasmus Agreement between your university and ours.
  • You must be nominated by your home university prior to the respective deadline.
  • Evidence of competency in German language (B2 level) is obligatory.
  • You must provide a complete Immunization Record.
  • You must be in your last year or final phase of studies at the time of your exchange.
  • You are allowed to choose max. three different clinical disciplines.
  • Each (sub-) discipline must last at least four weeks. A shorter duration (e.g. two weeks for one discipline) is not possible.
  • You must start your rotation in April or October as given by the HHU academic calendar; no exceptions can be made.

Application and Admission Procedure

Two offices are involved in the admission process: the central International Office of HHU and us, the Erasmus Office of the Medical Faculty. In order to be admitted you need to therefore apply to both offices:

For the International Office of HHU:

Deadline: March 15th (for winter semester) or November 15th (for summer semester)

Your home university has to inform the International Office of HHU of your nomination prior to the respective deadline. Please turn to your Erasmus coordinator for deadlines and further information.

Deadline: approx. April (for winter semester) or approx. January (for summer semester)

Once successfully nominated by your home university, you will be asked to fill in an online application form by the International Office of HHU. You will be informed by the International Office of HHU as to which documents should be uploaded and their deadlines.

You will be duely informed by our central International Office of HHU per e-mail about each step. Tip: You can also find the 12 key steps (including deadlines and further information) on the website of our International Office.

For the Medical Faculty of HHU:

Deadline: April 5th (for winter semester) or December 5th (for summer semester)

Please submit your German language certificate via this online portal prior to the respective deadline to us. We accept following certificates with the level B2 covering Speaking, Writing, Reading and Listening (not older than two years):

If German is your first language or if you are a non-native speaker studying in Austria, you may submit your high school diploma (Abitur) or a current enrollment certificate as proof of proficiency instead.

Should you submit a language certificate that is not on the list above or is older than two years, we will invite you to an interview. This interview is aimed to verify your German language proficiency, with a particular focus on your oral skills. Insufficiency in German language skills will lead to rejection!

Deadline: April 5th (for winter semester) or December 5th (for summer semester)

Please name your desired disciplines via this online portal prior to the respective deadline before filling out your Learning Agreement. There you can indicate a maximum of three (sub) disciplines of at least four weeks each as requests. Please also upload the following documents:

  • the form “Confirmation of Clinical Rotation” signed by your home university (Dean’s Office, International Office or Erasmus+ office) → can be submitted later, if not yet available
  • your CV in German (PDF). Please include all your clinical internships/experiences so far.
  • the form “Antrag auf Einstellung” signed by yourself. Please fill in the fields marked in yellow with your personal data on page 1 and sign the form on page 2.
  • the certificate of enrollment in English or German of your home university

Please be advised: 
No internship requests will be accepted after the deadline!
The organisation of all internships takes time and can last until February (summer semester) or September (winter semester). Please note that we are unable to give you any information on the status of the internship organisation before then.

Deadline:  May 20th (for winter semester) or January 20th (for summer semester) 

In order to be admitted to an Erasmus stay in medicine at our faculty, you need to prove that you have been sufficiently vaccinated. This will be checked by the Occupational Health (Betriebsärztlicher Dienst) of our university hospital. Please upload the following documents to the Occupational Health (Betriebsärztlicher Dienst) before the respective deadline:  

  • „Immunization Record"
  • Copy of your corresponding vaccination and examination certificates and lab titers

Once successfully nominated, please make sure you have all required vaccination documentation and lab reports necessary to the Immunization Record in time. Since it could take some time until you have everything ready, we strongly suggest you start the preparation immediately after the nomination. Check with your family doctor or general practitioner whether you have had all the required vaccinations and examinations listed in the Immunization Record. If necessary, please have any missing vaccinations carried out. Incomplete Immunization Record will be rejected. The Immunization Record form is to be completed and signed by your family doctor or general practitioner. Lack of your complete Immunization Record, we are not able to admit you to the Erasmus semester.  

Please upload the required documents here:  

Upload Portal of Betriebsärztlicher Dienst 

 
Please note: Failure to provide the completed Immunization Record prior to the respective deadline may lead to a rejection. The tuberculosis skin test cannot be substituted by a tuberculosis vaccine! The Immunization Record contains health information considered confidential to you and the Occupational Health (Betriebsärztlicher Dienst), and so must be uploaded directly to Occupational Health (Betriebsärztlicher Dienst) and must not be sent via e-mail. 

Which Disciplines Can You Choose?

Generally, you are free to choose among the following disciplines. Please be advised that we are unable to guarantee that your preferred disciplines will be definitively available. We will notify you in case we are not able to place you in the chosen clinic(s) due to limited capacities and will ask you to name alternative disciplines. 

You can propose up to three clinical disciplines for which they would like to be considered. Each discipline should last at least four weeks. You will receive 2 ECTS points (Credit Points) per week.  

  • General Surgery
  • Trauma Surgery
  • Visceral Surgery
  • Paediatric Surgery
  • Vascular Surgery 
  • Endovaskular Surgery
  • Heart Surgery
  • Neurosurgery
  • Oral and Maxillofacial Surgery
  • Neurology
  • Ophthalmology
  • Dermatology
  • Gynaecology
  • Otorhinolaryngology 
  • Emergency Medicine
  • Nuclear Medizin
  • Orthopaedics
  • Urology
  • Psychiatry
  • Radiotherapy

Please note: In case of Internal Medicine, you are allowed to choose only one sub-discipline which can last maximum four weeks. A longer duration is not possible. The capacities in the departments of Internal Medicine are often limited: Therefore, we suggest that you undertake your Internal Medicine rotation at your home university if possible, or remaining flexible regarding alternative sub-disciplines. 

Diabetology
Endocrinology
Gastroenterology
Hepatology
Infectiology
Hematology
Oncology
Clinical Immunology
Cardiology
Pneumology
Angiology
Nephrology

Learning Agreement

The Learning Agreement is an important part of the Erasmus+ programme. It includes all the internships you expected to undertake during the exchange and their recognition at your home university. Once signed by both universities and you the Learning Agreement becomes valid. 
Please use the Learning Agreement for Study only (and NOT for Training).

IMPORTANT: Please note that the organisation of all internships takes time and can last until February (for summer semester) or September (for winter semester). Please be advised that we are unfortunately unable to give you any information on the status of the internship organisation before then.
It is very unlikely that the Learning Agreement can be signed before the above-mentioned periods. So please inform your home university that the Learning Agreement can only be signed by us a few weeks before the start of the semester. You will be notified, once you can start preparing your Learning Agreement.

Please make sure to submit your internship request to us prior to the respective deadline: April 5th  (for winter semester) or December 5th (for summer semester).

After the deadline we will begin verifying your internship request first and then start contacting the chosen clinics one by one to arrange the placements for you. If we are unable to place you in one or more of your preferred clinics you will be asked to name an alternative discipline.

You will receive an e-mail from us once all your preferred clinics are confirmed. You can then start completing your Learning Agreement (see Step 2 – Learning Agreement I). Please do not fill in the Learning Agreement until you have received the confirmation for all the clinics from us.

Until September 30th (for winter semester) or March 31st (for summer semester)

Once you have received the confirmation for all the clinics from us, you can start filling in your Learning Agreement. You will receive the access data for the Online Learning Agreement (OLA) - or the template of the Learning Agreement in word format (if your home university does not use OLA yet) - from your home university. Please let your coordinator sign the Learning Agreement first.

Please enter the following information under “Receiving Institution Info”: 

Name: Heinrich-Heine-Universitaet Duesseldorf
Country: Germany
Erasmus Code: D DUSSELD01
Address: Moorenstr. 5, 40225 Düsseldorf
Faculty: Medicine
Contact Person: Yiliqi Yiliqi, internationales.medizin@med.uni-duesseldorf.de, +492118106409
Responsible Person: Prof. Dr. James Adjaye, internationales.medizin@med.uni-duesseldorf.de, +492118106409

In the "Component Code" you can number the internships consecutively (1, 2 and 3).

You will receive 2 ECTS points (Credit Points) per week.  

Online Learning Agreement (OLA):
Once your home university has digitally signed (confirmed) your Online Learning Agreement (OLA), it will be automatically forwarded to us for digital countersigning.

After we have digitally confirmed your OLA, you will receive an e-mail notification. You can then download the OLA as a PDF from the OLA portal.

"Classic” Learning Agreement (Word): 
If you are using the “classic” Learning Agreement in Word format, please send us the document signed by you and your home university by e-mail. We will then sign it and return it to you by e-mail.